As the Director of Sales at Lighthouse Therapy, I often field questions from school administrators about what activities are included in their invoices. This transparency is crucial for maintaining strong partnerships and ensuring schools receive the full value of teletherapy services. Let’s break down the billable activities that typically appear on a Lighthouse Therapy invoice.

Direct Student Interaction

The core of our service is, of course, the time therapists spend directly working with students. This includes:

• One-on-one therapy sessions
• Group therapy sessions
• Meeting IEP-mandated service minutes

 

IEP-Related Activities

A significant portion of a therapist’s work revolves around Individualized Education Programs (IEPs). Billable IEP activities include:

• Attending IEP meetings
• Completing IEP paperwork
• Writing progress reports

 

Session Planning and Documentation

Quality therapy requires thorough preparation and follow-up. Schools are billed for:

• Session planning time
• Post-session documentation
• Medicaid billing documentation (where applicable)

 

Communication and Collaboration

Effective therapy doesn’t happen in isolation. We bill for time spent:

• Communicating with teachers
• Updating parents
• Collaborating with other team members

 

Assessment and Reporting

Comprehensive student evaluations are crucial for effective therapy. Billable assessment activities include:

• Administering assessments
• Writing up assessment reports

 

Clinical Coordination

Ensuring smooth service delivery requires behind-the-scenes work, including:

• Coordinating services across disciplines
• Managing caseloads
• Addressing any clinical concerns

 

Additional School-Requested Duties

We’re flexible in meeting each school’s unique needs. Additional billable activities might include:

• Creating newsletters
• Attending team meetings
• Other duties as assigned by school personnel

 

Transparency in Billing

At Lighthouse Therapy, we prioritize transparency in our billing practices:

• Invoices are itemized by individual student
• Schools can easily monitor and verify billed activities
• Our billing team is readily available to address any questions or concerns.

 

Understanding the Range of Billable Activities

It’s important for school administrators to recognize that effective teletherapy encompasses more than just face-to-face screen time with students. The behind-the-scenes work – from IEP preparation to progress monitoring – is essential for delivering high-quality services and achieving positive outcomes.

By billing for this comprehensive range of activities, we ensure that our therapists can dedicate the necessary time and effort to each aspect of student care. This approach allows us to maintain high standards of service while providing schools with a clear picture of how their investment is being utilized.

 

Partnering for Success

Open communication about billable activities helps build trust between teletherapy providers and schools. At Lighthouse Therapy, we’re committed to this transparency and to working collaboratively with our school partners to ensure students receive the best possible support.

If you have questions about teletherapy billing practices or want to explore how teletherapy can benefit your school, don’t hesitate to reach out at (888) 642-0994 x400. Together, we can create a clear understanding of services and costs, setting the stage for successful outcomes for your students.