Schools that partner with us are invoiced for the activities therapists complete both ON and OFF camera. This includes:

• Direct time spent with students meeting IEP minutes
• IEP meeting attendance
• Paperwork completion for IEPs
• Session planning 
• Documentation of session completion
• Medicaid billing
• Communication with teachers, parents, and relevant team members
• Progress report completion
• Assessment administration and report write up
• Clinical coordination of services
• Additional duties as assigned by school personnel (i.e., newsletters, team meeting attendance, etc.)

Lighthouse Therapy invoices are broken down by individual student so schools can easily monitor and verify billable activities. Our goal is to be as transparent as possible. However, if you have a question, you’ll have the contact information of our billing team so you can get a quick resolve to any concern you may have.

Yes! Our contracted therapists, regardless of discipline, must navigate a complex maze of regulations, requirements, and certifications to ensure they are properly licensed to work with students. 

At Lighthouse Therapy, we track, monitor, and verify that all providers have taken the steps needed to meet the stringent standards set by regulatory bodies and educational institutions. Both our clinical and human resources teams work collaboratively to gather the most recent information about needed licensure, and work to verify these requirements with the school. If needed, we will request that a therapist work to obtain a new or updated license, and guide them through this process. 

In addition, our human resources team tracks licensure expiration dates, actively ensuring compliance. We require a copy of all valid licenses and certifications to be kept on file, and will share an electronic copy with schools upon request. 

Bonus: Lighthouse Therapy requires a certified background check prior to being cleared for work. This is no charge to schools, as we absorb these costs as a company.

If Lighthouse Therapy does not have a therapist ready for immediate placement, then it typically takes  45-60 days. However, time of year and therapy discipline play a major role in how long it may take. Between the months of January and March it may take over 90 days to recruit, contract, and place a therapist for your school.

It’s understandable that school districts want to wait as long as possible before contracting for online services. At Lighthouse Therapy, we get it. School administrators, teachers, and parents often prefer in-person therapy because it just makes sense.

However, should you choose to use Lighthouse Therapy, and your situation changes, our contract spells out some options. 

Our current contract requires a 90-day termination period. This means, should your perfect in-person candidate walk in the door, we need 90-days notice before our contract together can be dissolved. This is for several reasons:

1. The Lighthouse therapist assigned to your school will need reassignment. This takes time. It’s important for us to ensure financial stability for our therapists and their families. Abrupt disruption to service delivery puts providers out of work quickly, which causes stress and uncertainty. Our goal is to take good care of therapists, so they can take excellent care of students. 
   
2. The process of recruiting, interviewing, onboarding, and cross-licensing therapists costs Lighthouse a minimum of $4,000. This is a cost we absorb for schools. Abrupt disruption to service delivery places additional costs onto Lighthouse, as the initial process to get a therapist ready for schools will need to be repeated. 

Should your school be unable to provide a 90-day notice to Lighthouse, our contract outlines the financial obligations for the length of this term. Our billing and invoicing department will work closely with your team during this process. 

Yes! Most of our therapists come with about 17 years of experience working in public schools all across the United States. Some of them come with experience working on many different IEP systems. If they're unfamiliar with your specific system, they can be available for training.

The use of a facilitator or paraprofessional when implementing virtual services is truly best practice. The reason being, students often need assistance coming to and from sessions. They may require technology assistance, and truly, some students may struggle with attention or need behavioral redirection. The most important issue, though, is truly student safety. We want students to be safe while attending their therapy session. We recognize the challenges that schools are facing right now retaining and attracting students. We want staff, especially paraprofessionals, nurses, bus drivers, and even teachers. If finding a staff member to help facilitate sessions is a barrier, our team will work alongside you to determine the best creative solution for this issue.